Empty report template. “To be recorded” marks a field for actual task data; it is not a finding, quote or claim of completed work.
SECTION 01
Sample & Check Scope
Identify exactly what was received and what will be checked.
- Sample ID, supplier and receipt date
- To be recorded
- Quantity / condition on receipt
- To be recorded
- Approved reference and agreed criteria
- To be recorded
- Tools, method and scope exclusions
- To be recorded
SECTION 02
Check Record
Record observation against each criterion rather than implying certification.
- Appearance and workmanship
- To be recorded
- Measured dimensions / material information
- To be recorded
- Basic function checks and conditions
- To be recorded
- Packaging / labeling observations
- To be recorded
- Criterion, observation and assessment
- To be recorded
SECTION 03
Evidence & Findings
A sample does not establish the quality of every production unit.
- Dated photos / video references
- To be recorded
- Issue location and severity rationale
- To be recorded
- Unchecked properties
- To be recorded
- Need for accredited laboratory / specialist testing
- To be recorded
SECTION 04
Shipping & Next Step
Coordinate delivery only after the buyer agrees the next action.
- Buyer decision and supplier response
- To be recorded
- Sample destination and courier proposal
- To be recorded
- Shipment reference once dispatched
- To be recorded
- Follow-up checks / production requirements
- To be recorded
The final report scope, evidence format and any specialist checks are agreed before work begins. Supplier claims, observations and independently verified findings must remain distinct.
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