Empty report template. “To be recorded” marks a field for actual task data; it is not a finding, quote or claim of completed work.
FILLED SAMPLE REPORT · FICTIONAL DEMONSTRATION
Compare the same lantern. Compare the whole cost.
Every supplier, specification, quote, evidence reference and result below is invented for this demonstration. This is not a client delivery, a real offer or proof of achievable savings.
1. Agreed brief & comparison basis
- Buyer / project
- Fictional buyer DEMO-001 · UK destination · 500 units
- Specification
- Portable LED lantern, PP enclosure, 200 lm, 5 W, USB-C input, 2,000 mAh battery, 120 × 80 mm. Identical single-unit box and English manual.
- Quote scope & date
- Fictional comparison dated 14 October 2026; USD; EXW Yiwu. All three demo MOQ values are 500 units. No customization/tooling charges in this scenario.
- Payment and evidence limits
- Fictional 30% / 70% goods terms, buyer paying supplier directly. No actual samples, lab results or certifications exist. Battery capacity and destination compliance would need real verification.
2. Comparable costs
Same quantity and specification for every option. Freight is an invented consolidated-shipment estimate, not a carrier quote. Import duty, VAT, laboratory testing and insurance are excluded and unknown; this is not a landed-cost total.
| Option | Unit price | Goods × 500 | Extra packing | Sample | Freight estimate | Agreed service fee | Subtotal | Lead time |
|---|---|---|---|---|---|---|---|---|
| Demo Supplier A | 2.80 | 1400.00 | 0.00 | 30.00 | 140.00 | 80.00 | 1650.00 | 20 days |
| Demo Supplier B | 3.00 | 1500.00 | 0.00 | 20.00 | 90.00 | 80.00 | 1690.00 | 15 days |
| Demo Supplier C | 2.60 | 1300.00 | 100.00 | 40.00 | 180.00 | 80.00 | 1700.00 | 25 days |
Service fee: the fictional agreed USD 80 is payable after delivery and review of the comparison report. Sample and freight costs are separate third-party items requiring prior approval; payment timing would be agreed before purchase or dispatch.
3. Evidence register & unresolved checks
- DEMO-QUOTE-A: fictional written quote record, 14 October 2026, the shared specification and terms above; invented validity through 21 October 2026. No real supplier document is attached.
- DEMO-QUOTE-B: fictional written quote record, 14 October 2026, the shared specification and terms above; invented validity through 21 October 2026. No real supplier document is attached.
- DEMO-QUOTE-C: fictional written quote record, 14 October 2026, the shared specification and terms above; invented validity through 21 October 2026. No real supplier document is attached.
- DEMO-SPEC-01: the fictional common specification used for comparison.
- DEMO-FREIGHT-01: invented freight assumptions; actual packing size, battery transport documents and carrier cost remain unverified.
4. Conclusion & buyer decision
Demo C has the lowest unit price, but its extra packing, sample and freight assumptions bring the subtotal to USD 1,700. Demo A has the lowest comparable subtotal at USD 1,650; Demo B costs USD 40 more and has a five-day shorter fictional lead time. Subject to actual quality and compliance checks, A would be the cost-led option and B the timing-led option.
Next action in this fictional exercise: the buyer elects to request a sample comparison and written confirmation of freight, battery transport and compliance costs before deciding. No order is placed. The buyer has no purchase obligation.
SECTION 01
Comparison Basis
Make differences visible before calling a quote cheaper.
- Product specification and reference sample
- To be recorded
- Required quantity and destination
- To be recorded
- Currency and comparison date
- To be recorded
- Included / excluded cost items
- To be recorded
SECTION 02
Supplier Quote Comparison
Repeat these fields for each supplier; no prices are prefilled.
- Supplier and dated quote reference
- To be recorded
- Unit price / currency / tax treatment
- To be recorded
- MOQ by model, color and packaging
- To be recorded
- Lead time and quote validity
- To be recorded
- Incoterm / named place and payment terms
- To be recorded
- Customization, tooling and sample charges
- To be recorded
SECTION 03
Total Cost & Evidence
Keep estimates separate from confirmed quotes.
- Freight, duties and service fees: basis / status
- To be recorded
- Specification and quality differences
- To be recorded
- Authorized quote evidence
- To be recorded
- Negotiation outcome and unresolved conditions
- To be recorded
SECTION 04
Recommendation
The buyer retains the purchasing decision.
- Comparable options and tradeoffs
- To be recorded
- Items needing supplier confirmation
- To be recorded
- Buyer decision
- To be recorded
- Next action
- To be recorded
The final report scope, evidence format and any specialist checks are agreed before work begins. Supplier claims, observations and independently verified findings must remain distinct.
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